You obviously want to keep the costs down when planning a business trip, but that doesn’t mean that you shouldn’t be able to have a nice and comfortable time. If you’re not eating well or getting a good night’s sleep, then how are you going to function at your best during business meeting and negotiations? Planning a nice trip isn’t complicated, nor does it have to be expensive – just think ahead and do the research first.

Travel

Having a good flight depends a lot on the distance- the further the flight the more you might want to spend on the journey. A Budget airline is great for an hour or two, but more than that and you might want to choose a pricier company. If you’re driving then, again, consider the length of journey you’re making. Are you taking your own car, or are you renting one when you get there?

Hotel

There are so many nice hotels out there that don’t break the bank. Choose smaller chains with great recommendations like Comfort Inn Lucky Lane rather than huge brands and stand alone hotels. Yes they might have more character or be slightly cheaper in price, but with a well recommended chain hotel, you know what you’re going to get, and can plan ahead accordingly. Often, if you frequent the same place often, you can swing a discount or at least some preferential treatment.

Food

Good food is paramount no matter where you are – so make sure you do a little research before house off. But also take local recommendations into account. If you’re staying over on a Friday or Saturday night, you should call ahead and make a reservation somewhere because you just know that the good places will be packed on those nights. If you have any dietary requirements then you will be used to calling around and finding somewhere to eat.

Meetings

When planning your trip, you need to have all your meetings planned and set in stone . There’s nothing worse than a failed trip. If you can, double you your reason for going; squeeze in some networking between negotiations. Or do some business shopping or recruiting. Making sure that you have a secondary reason, and that your primary reason is locked in ensures that your company isn’t going to be wasting money sending you out on this business trip.

Packing

There are a few essentials that you should always pack for a business trip. The obvious are clothes – and make sure you take your suits in a suit bag rather than in your case – you don’t know if you will have a trouser press or iron at the other end and you need to look presentable. Also take a wireless router; most places have wifi, but a lot of the time it won’t be that great. At least if you have a router with you, with prepaid data available, you know that you are going to be able to get your work done. And the same can be said for the last item; a portable charger. And one that holds more than one charge, so that it still has use even if you can’t recharge that.